Annual meetIng of the Council
It was held on 27th April 2011 at 10.30am at the Management Council
Conference Room. There are 138 Subsidiary Proprietors in the
Management Corporation Strata Title Plan
About 96 Subsidiary Proprietors were entitled to vote.
85 Votes (proxies) / forms were submitted
The Chairman of the meeting was chaired by the current Management
Council chairman Mr T Leow. In his opening speech, he said he took
over the post as chairman by default on 20th Dec 2010 after the ex
chairman resigned. The ex chairman resigned because he had failed to
resolve the painting of white lots into the addition of 3 RED unofficial
containers lots after 6 months of meetings and also have not been able
to convince the MC to retain the ex MA
The ex chairman stood up and questions the present chairman and the secretary as to why they have not vetted the AGM minutes and notices before it were send out to the Subsidiary Proprietors. Why his prepared ex chairman reports were not include.
The
present MA explained that they has been appointed as the new MA
only as at 1st January 2011.
They are now task and have taken over the role
of the secretarial in the
MC. The previous MA has not hand over any soft
copies of all the records
and minutes during the ex MA term of service.
The MA (New) has not
find any records of the ex chairman report and it was not minuted or
approved in any of the previous meetings. MA (New)
has to compile
the new AGM formats and circulars for the 27th AGM. After
the AGM
notices were sent, they were notified by the ex chairman of the
missing
reports. The ex chairman gave his copy and it was resend to all SP.
The ex chairman criticised the council that their decision to change the
MA was wrong.
The ex chairman declared that he was here
not to question the ability of
the MA and not to influence the decision
of the future MC to bring back
the previous MA (DTZ)
The Following issue were raised.
Why was there an increased in the expenditure for the year
2010 and more deficit incurred.
The present MA who only took over as at 1st January 2011
explained.
Primarily there was an increased in property tax, ultilities &
water charges and repairs.
[ some wise guys proceeded to instruct the Technicians to install
taps at every toilets. Their objective was correct. To keep their
workers clean by bathing and to save their home water bill, at
the expense of the MC. That was part of the reason why there
was an increase in ultilities bill ]
Why was there a drop of car park income. The difference of
income amount to about $8,642 (about $720 per month)
The bulk of the income was from containers charges. Less containers came into the complex as 2 major SP relocate their operation to another location
Mr Ow ( a ex MC member who resigned on 20th Dec 2010 )
claimed that his proposal to sell 5 parking lots @ $80 x 12
months will help the MC in having an additional income of
$4,800 per annual, during his terms was turned
down.
Note.
It was minuted in the previous meeting that the subject would be
discussed further. The committee at that time has also been
pondering over whether there will a short fall of daily car park
income. Parking charges in the complex is $1.20 per hour. On the
assumption that that
Owner park his car for 4 hours per day for 25
days, The total income would have been $120 x 5 lots =
$600 x 12 months
Hourly Parking Annual Total Income = $7,200.
Having season parking may generate an income of only $4,800
So, there maybe an shortfall in income of $2,400
[Any nursery student (except from "See Ka' Leow' University")]
Will know that it would be a overall loss of income and not an
additional income
Observant Sps
commented that he have heard and notice that some ex committee members now parked their vehicles outside at the roadside to save cost as the LTA enforcement officer seldom come and take action. They can save $1.20 per hour if parked in the AIC Complex.
Those members also encourage their staffs / friends and others to park outside
Other Incomes -
In the year 2009, Telco repaid some arrears from the rental of
the roof for IT purposes were paid. The repayment boost that
year income. In the year 2010, no extra ordinary income was
added to the accounts.
Therefore the accounts show a show a shortfall
The MC members who raised the questions are currently on the
26th Management Council and was aware of the accounts. The
accounts ending 31st December were approved in the General
Meeting. The objective to raise the questions are best known
to themselves as they have 3 months to get the accounts
verified prior to the AGM to get
2. On the budget
a) Why was there a provision of the increase in Managing
Agent Fees? The fees were agreed on during the
professional tender process for a new MA. This would be
less than the fees quoted by the ex-MA for the current
year if they were to be reappointed.
b) The budget includes provisions for the general
maintenance of about 80 toilets @ about $250 each.
Toilet doors, taps, pipes. leakage need to be change or
repaired
c) There is also a provision to change or repair corridors Fire
Exit doors.This a requirement by the Fire safety
department. Each approved fire rated door cost about
$1500 to $2000. There are more than 10 damaged doors.
d) About $10,000 will be required to repair CCTV cameras in
the complex, computers & soft-wares, CCTV monitors,
CCTV at the lobbies. Some of the present equipments are
faulty or were instructed to be taken off.
Item b), c) and d) were brought up in 2010 but it were
not discuss further or approved in any of the previous
meetings
e) To rectify and repair the Security guard house. The guard
house and all the system in it were not earth wired and it
was prone to short circuits.
The matter has been brought to the attention to then MA
& then chairman on many occasion. To them this was not
an important issue.
3. Two ex-council member raised the issue of why no quotations were
called for the repairs of the emergency standby generator and query
about the invoice billed. The MA confirmed that the bill was not paid.
The present chairman says that if he is elected, he will open an
investigation at the next general meeting
The Control Panel of the Standby Generator was out or order since the
beginning of year 2008. The then Ma was tasked to call for quotations.
The then Ma or the chairman never brought the this matter out thereafter
in any council meetings.
The Technicians has use manual over-ride for occassional testing of the
generator.
On 02 Sept 2010 , the then Property Executive Mr Philip Lam (DTZ)
realised the seriousness of not having a working standby generator and
took action. The emergency work order was approved by the then
vice-chairman, the secretary and another council member. On completion
no payment were made.
The generator breakdown again and parts & addition repairs cost $8.800
were quoted by the "so called agent of the Generator"
At the General meeting it was approved by the council to approve the
repairs at the cost of $8,000. Nothing was done by the then MA.
The issue was raised in February 2011 by the present MA who took over
the management role. The council gave the approval to proceed as the
contractor cannot accept to lower the price to $8,000.
In ORDER to execute the work order, Chong Lee Leong Seng Co Ltd fax a
work order confirmation to the MC via Mr Francis Koh (PE)
The quote was for 2 jobs order.
a) Supply & install AVR control box /panel $3,900.00
(according to the PE the
job has been completed)
b) Repair Alternator $8,800.00
The fax copy acceptance were signed by the new chairman Mr T Leow
and the treasurer Mr Lee on 21/03/2010
4. The motion for most of the Agenda was approved and adopted.
5. Election of council members:-
(a)
Mr Ch--,speaking in mandarin proposed to have 10, 12 or 14 council members. The MA, said under the Act only one choice shall be allowed. Mr Ch-- proposed that the meeting select 10 members to be elected as council members. It was seconded by Ms Josephine.
The ex chairman Mr Ng challenge the decision and proposed to have 14 members. He was seconded by Mr Ong.
He spoke on the reason and ask the SP present to read his open letter and openly ask members to have a no confident vote on a ex member. Mr L--, stating his reasons and present his twisted and untrue facts.
He wanted Mr L-- to give explanations and response to his allegations.
Mr L-- state that he will response at another time.
Mr T Tan, a SP would like to know about the Open letter and is not confident to cast his vote unless Mr L-- response to Mr Ng's remarks
Mr Ong support Mr Ng and enquired how many proxies Mr L-- got and how many the secretary have collected.
He wanted to know why Mr L-- have collected so much proxies. Is the proxies being used to ensured Mr L-- get himself elected into the committee.
He proposed that each member present can only cast one vote.
Mr L-- said that those who give him the proxies wants him to represent them as he have some interest with those who gave him the proxies.
The MA explained that according to the BMSM act, any person can gather any number of proxies and voting is by proxies or share values.
(b)
Mr Ng further put forth uncalled for remarks against Mr L--. He
said that all the past ten years he has been friendly and has
been working closely with him until last year due to the
drawing of container lots saga and the objection of the selling
of 5 car park lots. He reiterated that Mr L-- threaten him by
saying he will get his lawyer to sue.
Mr L-- defended and said he never used the words "threaten"
but said that he will ask his lawyers to write to URA regarding
the sale of 5 car park lots and Mr Ng has also withdrawn the
word "threaten" in the previous meeting.
Mr Ng apologised and withdrawn the word "threaten" and also
commented on the relationship of Mr L-- and the Govt Agency.
He reminded those who were in the meetings that Mr Lee step
down as the chairman more than 10 years ago due to a Court
suit with a contractor.
( The allegation was Not True - it was agreed at that time that a chairman should not serve more than five years and Mr L-- did not accept the chairmanship after that )
The allegation was made first at the 26th Oct 2010 meeting and was rebutted
extract :- 2.6
Mr L-- then clarified that at the time when he was Chairman; he did not offer himself for re-election.
He was not asked to step down.
Notes:
According to the minutes of that AGM, Mr L-- turn down the proposal
to be elected as the chairman as he has serve more than 3 years as
a chairman and proposed Mr Ng as the chairman for that year.
The initial 1st & 2nd chairman who retired remembers that there
were an understanding that the chairman of MCST should serve
only 3 years and not more than 5 years. They are wondering why this
chairman serves more than 10 years and still consider trying to hold
power and to control the MC.
(c) Mr Ng further remark that at the last AGM (26 th) , Mr
An----- Tay made the serious mistake to propose the
election of the 4 office bearers. It should be decided at a
general meeting. He also criticised Mr Tay for the comment
that he guaranteed that D-- will not continue to be the next
MA. The personal uncalled remarks were unfair to Mr Tay
(d) Mr Ong stood up to say, he has came forward to serve the
MC four years ago after hearing that the then MC has over
spend the MC monies like the installation of the Canteen
aluminium windows' stoppers which was billed few
thousands dollars and the installation of a wooden meter
box that cost $800 which were all overpriced.
He alleged that Mr L-- high handedness has caused a unit
owner on the 3rd floor to lose a lot money and the tenant
have sued the MC and the legal cost that the MC have to
bear was $10,000.
The then chairman in a recent general meeting said the
cost was about $100,000. (very absurd)
Both exaggerated the amount.
The legal cost was $3,750.60
The then chairman have been always making absurd statement eg:-
extract from his Open letter at a Meeting on 26"' October. 2010
[ During my days as the Chairman, there was one occasion where the MC was sued by one of the SPs over the allocation or usage of electric power. It was rather messy and I needed to do a lot of further work to prepare the case together with the lawyers.
Anyway, finally, the matter was not pursued by the SP, but the MC incurred more than S$10,000 on legal fees.
note: according to records, the canteen sub committee chaired by
Mr Ng (then the treasurer) including Mr A Koh & Mr Chua H has
approved and signed the work order to have those items
installed including an awning that cost more that $6,000.
The then main council were not aware until that job were all
completed
(e) Mr Ong claimed that he helped the MC saved monies by
using his contractor who charge only $800 instead of the
current licensed PUB contractor who charged about $1,800
for cleaning all the roof water tanks including painting of he
inside of the tanks and water testing (in compliance with the
Note:
The licensed Certified PUB contractor was recommended by the
then MA.They have been doing many other job assignments at
other MCST managed by the then MA
( f) Mr Ng & Mr Ong wants an
explanation from Mr Chow why
he proposed to have 10 council
members. Mr Chow proposed the
resolution of 10,12 or 14 giving
everyone a chance at the meeting
to decide. According to his
observation, the management
council have 14 elected members.
2 have resigned, 2 followers
occasional were late and sometimes
3 were outstation or were
unavailable. The meeting will have
no quorum to proceed and have to
wait until the members needed to arrive before the meeting can
start. The future committee will have to address the problem as the
quorum needed must be at least 8 members attending out of 14.
One lady SP supported the reasons Mr Chow gaves. Mr Ng did not
agree and put forth his arguments and have a heated confrontation
with her.
The MA interrupted and ask the chair to proceed with the voting
6) Voting for the Decision of the Number of Council members
The votes for having 10 council members was 58
and the votes for 14 council members was 27
The motion to be have 10 council members was accepted.
[ Some SPs present overheard Mr Ng saying to his group " Dont worry, lets
prepare our next planned steps to take back control of the MC" ]
The following members were proposed with the supported votes.
1. Mr. Jxxxxxxx Poh
2. Ms. Jxxxxxxxxx Koh
3. Mr. Yxx Kxxxx Txxx
4. Mr. Lxx Pxxx Nxx
5. Ms. Cxxxxx Kxx
6. Mr. Txxxxx Lxxx
7. Mr.Cxxx Sxx Nxxxx
8. Mr. Cxxx CC
9. Mr. Lxx Kxxx Sxxx
10. Mr.T Tan
11. Mr. Yep
12. Mr. Rxxxxx Ong
13. Mr. A Tay
65
64
56
54
53
53
52
51
50
34
29
24
5
The first 10 with the highest votes were elected as Council Members
of the incoming 27th Management Corporation for MCST
Mr Yep / Mr Rxxxxx Ong & Mr A Tay were not elected into the Council
MEETING CLOSE
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